Privacy Policy

Last updated: 27 September 2026

1. Who we are

MY PAY DAY LIMITED (“we”, “us”, “our”) operates mypaydayumbrella.com and provides umbrella payroll services. We are a company registered in England and Wales (Company No. 12542262) with our registered office at 30 Churchill Place, Canary Wharf, London, E14 5EU.

We are the data controller for the personal data described in this policy. This policy explains how we handle your data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. The information we collect

Depending on how you interact with us, we may collect:

• Identity and contact details — name, date of birth, address, email address and telephone number.
• Employment and right-to-work information — ID documents, right-to-work evidence, contract and assignment details.
• Payroll and tax information — National Insurance number, tax code, P45/P60 details, timesheets, expenses and earnings.
• Financial information — bank account details used to pay your salary.
• Pension, benefits and insurance information needed to provide statutory benefits and cover.
• Agency and client contact details — for recruitment agencies and end clients we work with.
• Website and technical data — IP address, browser type and usage information collected through cookies and similar technologies.

3. How and why we use your information

We use your personal data to:

• onboard you and carry out identity and right-to-work checks;
• process payroll, calculate tax and National Insurance and pay your salary;
• submit Real Time Information (RTI) and other returns to HMRC;
• provide statutory entitlements, workplace pension enrolment and insurance cover;
• invoice recruitment agencies and end clients;
• respond to enquiries and provide support;
• meet our legal, regulatory and accounting obligations; and
• maintain and improve the security and performance of our website.

4. Our lawful bases

We rely on the following lawful bases under the UK GDPR:

• Contract — to perform our employment contract with you or take steps before entering into it.
• Legal obligation — to comply with tax, employment, pension and right-to-work laws.
• Legitimate interests — to run and protect our business, work with agencies and improve our services, where these interests are not overridden by your rights.
• Consent — for optional marketing communications and non-essential cookies. You can withdraw consent at any time.

Where we process special category data (for example, health information for statutory sick pay), we do so where necessary for employment and social security obligations.

5. Who we share your information with

We only share your data where necessary, including with:

• HM Revenue & Customs (HMRC) and other government bodies;
• workplace pension providers and insurers;
• recruitment agencies and end clients involved in your assignments;
• banks and payment service providers;
• trusted IT, software and payroll system suppliers acting on our instructions;
• our professional advisers, auditors and legal representatives; and
• law enforcement or regulators where required by law.

We do not sell your personal data.

6. International transfers

If we transfer personal data outside the UK, we ensure appropriate safeguards are in place, such as adequacy regulations or approved contractual clauses.

7. How long we keep your information

We keep personal data only for as long as necessary. Payroll and tax records are generally retained for at least six years after the end of the tax year to which they relate, to meet HMRC and legal requirements. Other data is deleted or anonymised when no longer needed.

8. How we protect your information

We use appropriate technical and organisational measures to protect your data, including encrypted systems, access controls and secure payment processes.

9. Your rights

Under data protection law you have the right to:

• access the personal data we hold about you;
• ask us to correct inaccurate or incomplete data;
• ask us to erase your data in certain circumstances;
• restrict or object to our processing in certain circumstances;
• data portability; and
• withdraw consent where we rely on consent.

To exercise any of these rights, please email info@mypaydayumbrella.com. We will respond within one month.

10. Cookies

Our website uses cookies that are essential for it to work, and may use analytics cookies to understand how visitors use the site. You can control cookies through your browser settings.

11. Complaints

If you have concerns about how we use your data, please contact us first. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.

12. Changes to this policy

We may update this policy from time to time. The latest version will always be available on this page.

13. Contact us

MY PAY DAY LIMITED, 30 Churchill Place, Canary Wharf, London, E14 5EU
Email: info@mypaydayumbrella.com